Coworking spaces are made to create a community where individuals, both freelancers, and employees of small and big organizations can coexist with each other in an environment where they can share and impart knowledge with each other.
Resources are required to create and maintain a coworking space.
The resources are time and capital.
A good amount of capital is required to build a coworking space but it is much more difficult to maintain a coworking space.
Maintaining a coworking space needs both time and money.
Automation of many coworking management responsibilities is required to save both time and money.
Coworking tasks such as keeping track of memberships, payments, newsletters, and door access require manpower, which in time utilizes both time and money. Coworking spaces want to use coworking software that will help optimize time and cost management.
As coworking has become more popular, tech companies have started building software to help coworking spaces thrive and create the best experience for their members and visitors.
Space Management: Coworking software helps you make definitive conclusions about your space. By reviewing data, you can see if there is too much focus on one type of space over another.
Such insights help optimize controllable variables.
Invoicing Automation: When you install a coworking software for your coworking space, it generates invoices automatically and sends the reminders.
Thus, you don’t have to participate in this cumbersome process. Your coworking software takes care of it for you.
Companies Management: Coworking software keeps all companies’ information in databases.
The name of the company, the number of employees and other such relevant information is all stored by your coworking software.
Leads & Enquiry Management: Coworking software makes life easier for you by managing the leads and enquiries of your coworking space.
It classifies them according to warm, hot or cold leads and helps you to better understand which leads could be converted to customers.
Historical usage data: With daily, weekly,Coworking software makes it easy to execute different strategies with daily, weekly, montly, and quarterly snapshots of space usage.
Coworking space owners can target micro and macro data points to fine-tune their businesses and bring even more stability to how they purpose space.
Cost optimization: Space management software highlights the variables you need to exercise pricing power.
More than maximizing what you charge for workspaces, good management data can also shine a light on where you’re losing money, wasting effort, or over-allocating.
Centralized resources: Coworking software adds the much-needed benefit of consolidated task management to workspace oversight.
No matter what patrons, staff, or space needs there are, they’re easily addressed with the right management software.
Criteria for choosing Coworking Software
Before you buy coworking software for your coworking space, you need to know what your coworking space needs and what will be most effective, given your budget.
Coworking software has evolved largely over the past seven years. It has been increasingly difficult to choose the best coworking software for a coworking space, owing to a large number of available options.
You should always look at the following criteria while choosing coworking software.
- User Reviews
- Decent Dashboard Overview
List of Top 8 Coworking Software
OfficeRnD is a coworking software that will enable you to automate multiple administrative tasks.
This coworking software will also help you gain more insight into your business so that you can focus on growing your business.
OfficeRnD is a product-based company that was founded in the year 2015 by Miroslav Miroslavov and Miroslav Nedyalkov.
Presently, OfficeRnD has set up bases in Europe, New Zealand, and the United States of America.
More than 450 workspaces across 40 countries use OfficeRnD as their coworking software.
The list of coworking spaces that use OfficeRnD includes Central Working, Halkin, Dogpatch Labs, Mesh Oslo, Hub Australia, and many more.
The features that OfficeRnD offers are data-driven functionalities that aim to deliver excellent operative results, in parallel with lower costs and a stronger sense of engagement among the users of this coworking software.
The features offered by OfficeRnD cover multiple aspects of coworking management, such as embedded platforms for Contracts Management, Space Management, Resources, Members Management, and Customers Relationship Management(CRM).
The pricing for OfficeRnD is based on two available plans. One is per member and the other is per desk. The pricing is calculated based on two available plans – per member, or per desk.
An OfficeRnD subscription costs $129 per month for 70 members.
Another popular coworking software used in workspaces all over the world is Nexudus software.
It manages coworking offices and Customer Relationship Management (CRM) for shared spaces.
The idea of Nexudus coworking software took birth in the year 2010. Currently, Nexudus is used in over 1500 coworking spaces spread across 56 countries.
With Nexudus, you get access to advantages and characteristics of the white-label software such as affordable monthly subscriptions, extensive integrations with more than 100 payment processors.
You also get three apps that will help you manage various software features on various devices.
It is based on a monthly subscription for active members and service fees for drop-ins, and it can be cancelled at any time.
It offers multiple benefits in the area of Member Onboarding that includes customizing signup form that stores data directly in the database.
With the help of Nexudus, members can customize memberships, buy add-ons, and also store card details.
It also helps in creating contracts and e-signature for managing contracts with digital signatures.
Nexudus also enables members and contacts to share details as well as create your own database with customizable fields.
The pricing for Nexudus is calculated in three currencies, USD, EUR, and GBP, using a sliding scale calculator, according to the increase in the number of members.
Here are the fees for some of the common group numbers.
- For 25 active members, it costs $42 a month.
- For 50 active members, it costs $110 a month.
- For 100 active members, it costs $180 a month.
- For 200 active members, it costs $230 a month.
Cobot software is a white-label coworking software that helps coworking spaces and other workspaces run their daily tasks from a single intuitive interface.
In the beginning, it started off as an in-house tool for a single coworking space in berlin.
Cobot automated the process of manual record-keeping, and today it is used by 1,00,000 coworkers spread across 90 countries.
Cobot works as a web-based cloud solution and is optimized for mobiles.
Cobot is a platform that includes administrative tools, such as coworking bookings and passes, the number of coworking members.
It also includes financial solutions, such as acquired revenue and invoice creation, as well as customer support tools.
The subscription plans for Cobot coworking space count only active members and is priced as follows:
- For 15 active members, it costs $59 per month.
- For 40 members, it costs $129 per month.
- For 85 members, it costs $229 per month.
- For 180 members, it costs $429 per month.
- For 425 members, it costs $899 per month.
Apart from these attractive pricing options, Cobot offers one month of free membership.
There is also an enterprise solution with customized features and additional priority support, custom hosting options, and an account manager.
Coworkify is a popular coworking software that portrays the practical and simplistic Japanese approach to coworking with a user-friendly design.
Coworkify offers standard functions such as bookings, automated invoicing, and membership management.
Apart from these standard functions, Coworkify also provides a good level of security with the best price deal.
This coworking software was created by a Kyoto-based Cocon Startups LLC. he organization believes in achieving efficiency effortlessly with its highly intuitive and simple user-friendly design.
When you use Coworkify, all communication between an app and your browser is encrypted.
Since in Coworkify, all online payments are made using reliable third-party providers, so none of your credit card information can be accessed or stored by Coworkify.
All communication between an app and your browser is encrypted.
No credit card information can be accessed or stored by Coworkify because online payments are done using reliable third-party providers.
Coworkify is hosted on Amazon Web Services across the world.
As far as member management is concerned, Coworkify welcomes new members onboard automatically.
The tool automatically welcomes new members on board. With the help of this coworking software, administrators can import and export member lists, create customized notes for each member, approve of new users, and do much more.
If you were looking for a coworking software with the best pricing options, Coworkify is what you should check out.
This software management tool has a subscription plan that starts from $29 per month, which is for up to 14 users only.
For a price of $99, you can now manage a coworking space of up to 80 members and with a monthly fee of $200, you do not need to worry about the number of members.
If this wasn’t enough, Coworkify offers a 30-day trial version of their services without the need to submit credit card details.
Optix is a beautifully designed coworking software that satisfied the needs of every growing coworking business.
The interface that Optix has is straightforward and intuitive.
The member app provides smooth access to the community, resources, as well as services that the workplace has to offer.
Optix also offers an API platform that enables providers to build custom capabilities and tools.
Optix is a coworking software that is used by the leading coworking spaces and enterprise organizations across 25 countries.
It has a feature-rich web-based dashboard that enables management teams to access all of the tools and data to drive their business operations.
Additionally, through the Optix API platform, managers are able to build custom capabilities and tools.
As far as pricing is concerned, Optix offers a simple and flexible pricing plan based on the requirements of the company that is using the coworking software.
For the basic plan that starts at $199 per month, Optix offers 1 office location, 50 users, and access to all Optix features along with unlimited integrations, API access, and dedicated support.
There is a 14 day trial period and 30 days disconnection notice period to unsubscribe from the services.
KUBE is a coworking software that has a suite of tools that are used for space management.
It focusses primarily on accessibility, increased productivity customization, and community building. KUBE is an all-in-one solution that features space management and desk bookings, tenant booking, lead acquisition, and access to an embedded communication platform.
KUBE’s member management feature lets you handle leads and member data through a dedicated workspace management platform. Along with a robust CRM functionality, it also comes with a lead management system.
The tenants’ information is automatically registered and made accessible in a single place.
With the help of KUBE, the invoicing and payments are handled with the help of management tools.
In addition, KUBE allows for smooth integration with the various merchant and billing applications.
In KUBE, membership plans and packages can be designed and made available online on the member portal or the customer’s website. Intuitive design features allow for the creation of flexible packages based on the needs of specific customer profiles.
KUBE focuses a lot on customizability.
So, it creates tailor-made solutions for specific users. Hence, it offers access to flexible pricing plans which are available upon request.
Satellite Deskworks is a coworking software that is flexible and cloud-based that is designed to help space operators easily manage a profitable and sustainable coworking space or a shared workspace.
It is a patented coworking software that automates workspace operations and empowers members to do more.
Satellite Deskworks is a software that is designed by veteran workspace operators who know what it takes to create and run a profitable, sustainable coworking space.
Satellite Deskworks was launched in the year 2012 by the Satellite Centers team to run their seven locations across California.
This coworking software is flexible, powerful, and highly customizable.
Today, Satellite Deskworks is one of the most chosen workspaces across the world, owing to the integration with top workspace products such as Kisi, Greetly, Ezeep, LiquidSpace, SphereMail, and Salto.
Satellite Deskworks offer a robust mobile app that allows operators and members to access the complete platform.
It also offers a meeting room app for easy management and tracking of meeting room reservations and use.
This coworking software powers small, independently owned spaces as well as workspace brands with multiple locations.
Satellite Deskworks coworking software is priced at a starting price of $60 per month.
Satellite Deskworks is a cost-effective solution that easily scales with workspaces of any size.
Andcards is a coworking software that provides all essential services such as invoicing, membership plans to a community feed.
It automates many of the tasks such as booking and invoicing. Also, Andcards has won multiple awards and prizes for its innovation and product features.
Andcards is a coworking management software that is relatively new.
It was founded in the year 2017. The company is continually growing and expanding its list of features and integrations.
Andcards offers a feature that saves spaces a lot of time on manual routines.
It allows for automated room booking and takes just eight seconds to make a booking.
The coworking software offers membership benefits that let your coworking space forge partnerships with local businesses.
These benefits allow you to advertise discounts, promo codes, and special offers directly to your members.
If you’re looking for affordable coworking software, then Andcards will be a perfect choice. Customers can choose between two plans:
- The Basic plan starts at $149/month per location and includes unlimited members and teams, meeting room booking system, credit system, member management, room display mode, multi-branch support, benefit catalog, basic integrations, and native mobile apps under andcards brand. This plan is best for small single branch coworking spaces that are just starting.
- The Standard plan starts at $249/month per location and includes everything in Basic plus premium integrations (Zendesk, Intercom, ACS), white-labelled web, and mobile apps. This plan is best for growing workspaces that have two or more branches and are already thinking about building a brand.
Future of Coworking Software in a COVID-19 World
As the world battles the coronavirus pandemic, healthy and safe buildings are becoming the new norm.
To adapt to the new normal, more and more coworking spaces should adopt a no-touch visitor coworking software.
Greetly is a modern coworking software that implements “no-touch” visitor check-in.
Visitors will be able to initiate and complete the check-in process using their own smartphones without having to download any apps or touch any third-party screens.
This way coworkers can enter the coworking space hands-free and be even more secure from spreading the virus.
Traditional coworking software run off tablet computers in a kiosk, which causes potential risk as visitors are required to touch the kiosk which may have been used by someone carrying coronavirus or another illness.
In addition, cleaning a kiosk is not entirely practical and cannot be guaranteed after each and every use.
The welcome screen of the Greetly app will soon display a QR code (and a URL, both unique to the specific workplace) to initiate the sign-in process.
Greetly will make sure visitors are on location before allowing them to begin the check-in process.
Visitors will then be able to complete the entire check-in process, including finding and selecting their host, entering the required information about themselves, taking a photo and/or eSigning legal documents.
When the process is complete, hosts will be notified.
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