Coworking spaces have been growing at an unprecedented pace. Its popularity keeps on increasing day by day. 
 
Coworking has changed the way people work.

Coworking has changed the way people work.

Millennials are no longer bound to their stuffy office cubicles. Instead, they choose to work in bright and spacious coworking spaces that offer a variety of workstation options.
 
Options such as floating desks, dedicated offices, and the priceless feeling of belonging to a community
 
Because coworking encourages people to share the same equipment, security implications can arise. In this article, we’ll define the safety concerns that should be addressed by space owners.

How to improve Coworking Space Security?

Different levels of memberships and access are offered by most coworking spaces. 
 
The average coworking space provides bookings on-demand for conference rooms, day passes etc.
 
Different membership options have varying levels of access, credit systems, and member management.
 
Thus determining the best way to accommodate your members will simplify security plans. 

Create A Policy For Access Control

Problem

Keeping the same policy for access control for both transient and long-term members is not a good idea.

Long-term members should have lesser regulation

Solution

Breaking up of membership plans into dedicated schedules of access will make sure that the more transient the member, the higher the level of regulation

Breaking up of membership plans into dedicated schedules of access will make sure that the more transient the member, the higher the level of regulation. 

Structuring your access plans will ensure you always have a manager on site. A manager will help handle transient members and bookings.
 
It’s also a great idea to conduct tours during normal business hours – not during late nights or when no one is around.

What can coworkers do?

Coworkers at a coworking space can diligently obey the regulations stated by the coworking space authorities or the community manager, irrespective of whether they’re are a long-term member or transient member.

Video Surveillance

Problem

One of the major concerns that coworkers have about working at a coworking space is the physical security of self and belongings.

In a coworking space, people from different backgrounds and professions work together.

In such an environment, ensuring that coworkers do not worry about their security should be a top priority.

ensuring that coworkers do not worry about their security should be a top priority.

Solution

A strong step to strengthening coworking space security is to start putting physical security measures in place
 
Setting up security cameras inside and outside your workspace is the obvious step.  Infrared outdoor cameras should be waterproof. They should also provide a full field of view.
 
You should make sure that these cameras have motion detection sensors. This will allow you to be alerted of any changes without having to review hours of footage. 

Setting up security cameras inside and outside your workspace is the obvious step.

It is advisable to use a cloud-based camera system that stores large amounts of data for months at a time. This way, you can connect to your cameras to access real-time feeds or recall footage.

What can coworkers do?

Coworkers can let the community manager know of any suspicious activity taking place inside the coworking space premises. 

They should be careful to not lose their smart card or share their entry code with people not in the coworking space.

Smart cards contain the user’s information, so misplacing it or sharing it with someone can be unsafe for people in the coworking space.

People working in the coworking space should also try and minimise the entry of people who aren’t registered with that coworking space.

 

Door Access Control

Problem

Gone are the days when people would use metal keys to access a coworking space or any office space. 

The use of metal keys should be avoided as they can be misplaced or shared with non-members. This can have dire consequences.

The absence of a door access control means that non-members may find it relatively easy to access the coworking space.

Solution

 It is a good idea to go keyless and ensure that you use RFID or cloud-based fobs that can be reprovisioned or deactivated if lost

It is a good idea to go keyless and ensure that you use RFID or cloud-based fobs that can be reprovisioned or deactivated if lost. 

Such provisions ensure that non-members cannot access the coworking space unless they have the cloud-based fob.

What can coworkers do?

There is not much that coworkers can do in this case except ensuring they don’t share their door access details with non-members.

Know Your Customer 

Problem

Background checks are a necessity.

Anyone can book a seat at a coworking space. However, it does not mean that anyone should be able to book a seat a coworking space.

The entry of not-so-desirable people can pose a threat to your members as well as to the reputation of the coworking space.

Solution

It is a good idea to ask for a government-issued ID and reserve the right to conduct a background check on any member when it comes to onboarding new members.

Ask for government-issued ID and reserve the right to conduct a background check on any member when it comes to onboarding new members.

With the help of identity proofing solution, managers can onboard new customers using ids.

What can coworkers do?

Coworkers can present their government-issued identification and cooperate with the community manager.

It is a bad idea to trust fellow coworkers blindly. It is a great idea to build a good rapport with them but you must be careful about the information that you share with them.

Dissuading misconduct could prevent breaches of intellectual property rights.

Account Access

Problem

If the coworking space is visited by a lot of people, there are strong chances that you have a bunch of accounts to manage billing, vendors, and member data.

This increases the risk of data theft.

Solution

In a coworking space, most accounts deal with personal information and have a username and password setup.

Thus, you should configure 2FA on your accounts.

Basically, 2FA allows you to secure your digital accounts with a second method of login to further prevent hackings on your accounts.

What can coworkers do?

Coworkers must not share the credentials of these accounts with anyone, not even members.
Coworkers should stay up-to-date with the latest security software and install the latest trusted antivirus software. This helps in keeping the devices secure and is a great way to improve coworking space security.
 
It is also a great idea to update device passwords and start using alternative versions for different accounts.

Coworkers working at these coworking spaces can also do their part when it comes to keeping coworking spaces safe and secure.


Conclusion

Coworking space security is an increasing concern for coworking and office spaces, as they receive a good amount of foot traffic from members and guests.

It is important that you set up a robust coworking space security system that ensures that your community and coworking space stay safe.

It is important that you set up a robust coworking space security system that ensures that your community and coworking space stay safe.

If you want to know more about coworking spaces, coworking business model or other related topics, visit our blog.

Also, if you’re looking for a coworking space for you or your company, please visit our website (www.workstreet.in) or fill-up the form below and our community manager will get back to you.